If you are a Google Workspace user and have the Chrome Scheduler Extension you will also have access to Gmail integration icon when writing your emails.
To find out more about the Chrome Browser Extension click here.
The Scheduler Google integration automatically adds your invitation link straight in to your email.
Write your email and place you cursor where you want the link to be added, then click the Cronofy symbol.
The recipient you added to your email will autopopulate into your invite ready for you to start.
Creating your invitation link
To create your unique invitation link you’ll need to complete the three sections in the Scheduler form.
Who are you inviting? #
The “Who are you inviting?” section will automatically populate your customers information from your email.
This will give you access to all users in your Organizational Unit.
What are you scheduling? #
Here you add the details that structure your event.
The “Event Summary” will auto-populate with yours and your invitees names. This field is editable and you can change it to suit your event.
Add a location if required and select the desired duration.
You can also choose which conferencing service to use for your event, giving you the capability to personalise the invite to your invitees preferences. If you can’t see your desired conferencing service, then check out how to update your preference.
Finally, you can add an event description that will show in the calendar event.
When will they be able to choose? #
When selecting when slots are available for your invitee you can choose between either the “Working hours” or “Specific times”.
This option respects the Working hours you selected when setting up your Preferences. It will accurately reflect your availability and grey out times where you are already busy.
From the drop-down you can select the number of days in advance you want your invitee to be able to choose from.
From the drop-down you can select the number of days in advance you want your invitee to be able to choose from. This will also provide you with an overview of your availability.
Want more control over the time slots available to your invitee? No problem.
The “Specific times” option allows you to click and drag to select specific times you’d like your invitee to be able to choose from.
Don’t worry, we still check your availability and if you have a busy slot this won’t be presented during slot selection.
When you’re happy with the details in the invitation, hover over the blue Cronofy icon, it will expand into a “Create invitation link” button.
Click the button and your unique invitation link will auto-populate in the response box.
Your message is now ready to send and your invitee will be able to schedule in that call at a time that works for both of you and you never left the email!