Setting Up Greenhouse Triggers

Once you have set up the integration, triggers will need to be created in Cronofy to allow you to automate the process of scheduling interviews. If you have not yet configured the integration, please ensure this is done first.

The triggers are set up to automatically send out a scheduler link to the appropriate candidates and for the appropriate interviewers. These will need to be added in Cronofy by the Organisational Unit owner. Triggers are required for each role and stage in Greenhouse.

If you require assistance with following these steps, please reach out to our support team at support@cronofy.com or click the support widget on this page.

Create Cronofy Trigger #

In Cronofy, select your Organisation Settings, then choose Integrations on left side. Select Greenhouse, the press Create New Trigger.

Choose an appropriate name, such as the interview stage you are looking to automate, then press Save.

Fill out the remaining information as required:

  1. Job Status: The status the job will be in when this trigger is to be used.
  2. Job: Select the job role you are looking to automate from the dropdown list, pulled from your Greenhouse instance.
  3. Interview: Select the stage in the job interview plan your are looking to automate with this trigger.
  4. Scheduling Rule: Select the scheduling rule that will be used for this particular stage.
  5. Enabled?: Only tick this once you want to start using this trigger to automate new invitations.

You can then customise the Event and Email Templates for your invitation as desired:

  • Event Template: Create a template for the Event Summary and Description. You can use free text along with all supported template fields (Press Show to see all available fields). Ensure any fields you use are formatted as per the example: {{ greenhouse.job_name }}. You also have the option to make the events private in the owner’s calendar, should you wish.

  • Email Template: Create a template for the Email Subject line and body. You can use free text along with all supported template fields (Press Show to see all available fields). Ensure any fields you use are formatted as per the example: {{ greenhouse.job_name }}.

Once you have finished, press Save to finish creating the Trigger.

You are now ready to test your integration. You can do this by moving a candidate in Greenhouse through the flow you have set up above. This should then automatically send a scheduling link to that candidate, which you can view on the Activity Feed tab of a Candidate page.