Send a scheduling link

Some meetings are easier when the other person picks the time. Ask the agent to create a scheduling link and it generates a personalized URL based on your real-time availability. Send it however suits — by email, in another Slack channel, or pasted into a CRM. The recipient picks a slot and the meeting lands on your calendar.

This is useful for candidates, prospects, clients, and anyone outside your workspace where back-and-forth in a thread won’t work.

Create a link for a single recipient

@mention the agent and tell it who the link is for:

@Cronofy create a scheduling link for prospect@example.com for a 30 minute intro call

The agent generates a personalized link and replies with the URL. The link is tied to that recipient’s email, so when they pick a time the meeting is created with them already invited as an attendee.

Create a link as a particular host

By default, the agent generates the link with you as the host. To create a link with a colleague as the host — useful for assistants and ops teams — name them:

@Cronofy create a scheduling link for prospect@example.com to meet with @sarah for 45 minutes

Include extra attendees

Add other people to the meeting that will be created when the recipient picks a time:

@Cronofy create a scheduling link for prospect@example.com to meet with @sarah and @priya

Where possible, the agent considers everyone’s availability when generating the link so the slots offered work for the full group.

Use a scheduling template

If your admin has set up scheduling templates, reference one by name to apply its rules to the link:

@Cronofy create a customer-intro link for prospect@example.com

The link will inherit the template’s duration, buffers, working hours, conferencing, and host-selection rules. Templates are the right tool for round-robin assignment, panel scheduling, and any flow where the link needs to behave consistently across many recipients.

What the recipient sees

When the recipient opens the link, they see a list of times that work for the host (or hosts) based on real-time availability. They pick one, the meeting is booked, and calendar invitations go to everyone involved with the correct conferencing link and time zone.

If their plans change later, the agent’s confirmation includes a rescheduling link they can use without involving you.