Setting up the Scheduling Agent

Getting the Scheduling Agent running in your Slack workspace takes a few minutes. An administrator handles installation and calendar connections; from then on anyone in the workspace can @mention the agent and start scheduling.

Step 1: Install the agent in Slack

Visit app.cronofy.com/sign_up/slack and choose Add to Slack. Slack will ask you to confirm the workspace you’re installing into and approve the permissions the agent needs.

Once installed, the Cronofy Scheduling Agent appears as a member of your workspace. You can @mention it in any channel or DM.

Step 2: Connect calendars

The agent reads availability from the calendars connected to your Cronofy Organizational Account. It supports Google, Microsoft 365, Exchange, and Apple Calendar.

If your organization is already using Cronofy, your existing calendar connections work straight away. If you’re new to Cronofy, an administrator should:

1. Sign in to the Cronofy Dashboard.
2. Invite team members to connect their calendars, or set up enterprise calendar connections for automated provisioning.
3. Confirm conferencing integrations (such as Zoom, Google Meet, or Microsoft Teams) so the agent can add the right conferencing link to invitations.

Step 3: Match Slack users to calendars

The agent needs to know which Cronofy account belongs to which Slack user. The first time someone @mentions the agent, it asks them to link their Slack identity to their Cronofy account. This is a one-off step per user.

For larger deployments where you’d rather not have each user authorize individually, talk to your account manager about provisioning users automatically from your identity provider.

Step 4: (Optional) Configure scheduling templates

Scheduling templates let admins pre-configure meeting types and the rules that go with them — default duration, buffers, working hours, conferencing, and how the host is chosen for group meetings. When users ask the agent to schedule something covered by a template, it applies those rules automatically.

Templates are optional. Without them, the agent uses each host’s default meeting settings.

Step 5: Try it

In any channel or DM, type:

@Cronofy what's on my calendar tomorrow?

If the agent replies with your schedule, you’re set up. If it asks you to connect your account first, follow the prompt and try again.

Removing the agent

To remove the Scheduling Agent, an administrator can uninstall it from the Apps section of Slack’s workspace settings. Calendars stay connected to Cronofy and can be used by the Scheduler and other integrations.